Pelican Watch Privacy Notice
Beacon and Shield Solutions LLC d/b/a Pelican Watch
Effective date: November 5, 2026 · URL: https://pelicanwatch.ai/privacy
This notice explains, in plain English, what information Pelican Watch collects, how we use it, and who helps us process it. It works alongside our Subscription Terms (v1.2), especially Sections 5 and 13. If this notice and the Terms differ, the Terms control.
Pelican Watch provides educational AI best practice briefings and suggestions to businesses. Nothing in this notice or in our Services is legal, compliance, or security advice.
1. Who we are
Beacon and Shield Solutions LLC is a Florida limited liability company (document number L25000225133) doing business under the registered fictitious name Pelican Watch (registration G26000149806).
Contact: beaconandshield@gmail.com · 6031 Chandelle Cir, Pensacola, FL 32507.
2. How the service is run: AI agents with human oversight
Pelican Watch is run day to day by AI agents. They draft and send briefings, recommendations and service emails, answer routine questions, and handle subscription administration. The owner of the business supervises them. The owner sets the rules the agents follow, makes decisions on pricing, Terms changes and eligibility disputes, and checks any briefing that names a real company, person, case or regulator before it goes out.
3. What we collect
We collect only what we need to run the Services:
- Contact details: name, business email address, and company name.
- Billing details: plan, billing history, and billing address (used for tax). Stripe, our payment processor, handles payments. Your card number goes to Stripe, and we never receive or store it.
- Eligibility answers: your confirmation that your business is eligible under Section 6 of the Terms.
- Questionnaire answers: your answers to our owner questionnaire, describing categories only.
- Staff check-in summaries: aggregated, anonymous summaries, if you use the optional staff check-in.
- Acceptance records: the Terms version you accepted and the date and time.
- Emails you send us.
We don't use advertising trackers or sell ads on our website.
4. Information you must not send us
Please do not send client or customer names, matter or file details, document contents, health information (including PHI), financial-account, Social Security, driver's license or other government ID numbers, passwords, credentials, keys, logs, system screenshots, or anything else you must keep confidential.
If we receive this kind of information anyway, we set it aside right away and don't use it in any content, delete it, and tell you we deleted it. We are not a HIPAA business associate and we don't sign business associate agreements.
5. How we use information
- To provide the Services: briefings, recommendations, templates and limited general email responses.
- To bill you, send receipts, renewal and cancellation notices, and keep tax records.
- To check eligibility and keep records of your acceptance.
- To respond to correction, removal and privacy requests.
- To meet legal obligations.
6. Who we share it with
We share information only with service providers that help us run the Services, and only for that purpose:
- Payment processing: Stripe.
- Email: Resend (resend.com), which sends our weekly briefings and related service email to subscribers. Google (Gmail) hosts our business inbox, beaconandshield@gmail.com, which we use for contact and support.
- AI model providers: xAI, whose AI models power the agents that prepare content and run the subscription.
- Website hosting: Vercel, which hosts our website, pelicanwatch.ai. Our domain name is registered through Porkbun.
Where a provider's product allows it, we tell the provider not to use your information to train its models. We may also disclose information when the law requires it, or to a successor of the Pelican Watch business if the Terms are assigned (Terms Section 16).
We do not sell your information.
7. How long we keep it
- Questionnaire answers: kept for up to 12 months.
- Client records: deleted within 30 days after your subscription ends.
- Billing and tax records: kept as long as tax or other laws require.
- Prohibited information: deleted when we find it (Section 4).
8. Your choices and requests
To ask for access to, correction of, or deletion of your information, or to ask a privacy question, email beaconandshield@gmail.com. We may need to confirm that you're authorized to make the request for your business. We'll respond within a reasonable time, and within any time the law requires. If you think a briefing gets a fact wrong about you or your business, see Section 3A of the Terms (Corrections and Removal Requests). We respond to those within 10 business days.
9. Security
We use reasonable measures that suit a small, data-minimized service. No method of storing or sending information is perfectly secure, which is one reason we ask you not to send confidential information.
10. Businesses only
The Services are for businesses, not consumers, and are not directed to children.
11. Governing law
Florida law governs this notice, as set out in Section 15 of the Terms.
12. Changes
We may update this notice. When we do, we'll post the new version here with a new effective date and, if the changes are material, tell subscribers by email.
Educational guidance only. Not legal, compliance, or security advice.